February 26, 2013
The Board of County Commissioners met in regular session Tuesday, February 26, 2013 at 9:00 a.m. Members present: Packard, Powell, Mockler, Passick and Kephart.
Kephart moved, seconded by Packard and carried to approve the agenda.
Minutes of the February 12th meeting were approved with a motion by Powell seconded by Packard and carried.
Layne Stewart met with the Board to discuss Administrative Plan for Clay County. Powell moved, seconded by Mockler and carried to authorize Chairman to sign the Clay County Administrative Plan.
Hwy Superintendent/Rod Polley met with the Board.
Powell moved, seconded by Mockler and carried to authorize Chairman to sign Joint Powers agreement between Clay, Union, and Lincoln Counties, regarding the purchase and maintenance of culvert cleaning equipment. This agreement is made pursuant to SDCL 1-24. The initial equipment will consist of a 1972 Chevrolet C-50 service truck which is mounted with a 1994 SRECO HV 2000 Jetter machine.
At 9:30 a.m. Bids were opened for ONE (1) 2013 class CL Truck three quarter (3/4) ton 4x4 crew cab 6' foot short box. Two bids were received: Rasmussen Motors $32,373.00 and Vermillion Ford $28,481.00 and State bid of $27,336.00 plus delivery charge. Packard moved, seconded by Powell and carried to award Bid to Vermillion Ford, in order to keep the purchase local.
Powell moved, seconded by Mockler and carried to authorize Chairman to sign the State of South Dakota DOT Joint Powers agreement for Weed Spraying Services. This agreement is entered into between Clay County and SDDOT. The State wants the County to control the growth of declared noxious weeds within the right-of-way of State highway routes.
Packard talked about the special benefits we receive for being new Vermillion Chamber and Development Commerce (VCDC) members. We will receive 25 thirty second commercials on Classic Hits 106.3FM and Sports Radio 1570AM to be used within a 30 day window at no charge.
Powell moved, seconded by Mockler and carried to authorize Packard (VCDC representative) to sign a contract being requested by the VCDC, for the design and construction management of a new project.
Powell moved, seconded by Kephart and carried to authorize Chairman to sign the amended WIC contract with the State Department of Health for 2013. The contract was amended to provide additional dollars to the County for clerical support.
Powell discussed Lake Thompson, the Establishment of the outlet elevation with Kingsbury and Hamlin Counties. It was determined that there was no need for Clay County to go to Pierre to testify.
The Annual Report for Clay County 2012 was accepted and placed on file.
Max Anderson, Chairman of the Fairview Township Board and Holly and Joe Girard were in to discuss Victor Street in Burbank, SD. Teddi Gertsma/States Attorney, Cindy Aden/Zoning Administrator & Andy Howe/Sheriff were also attending. The County advised them to contact their attorneys, and that the County has no authority on a Township Road.
At 10:00 a.m. The Commissioners acting as the Board of Resolution conducted the following Drainage Permit Hearing:
#13-01 Dale Nelson-45622 299th St., Wakonda,SD 57073
For Proposed drainage tile in the NW 1/4, Section 14, Township 92 North, (Star Twp) Range 53 West, of the 5th P.M. to drain Southeast in to Spring Creek then Frog Creek and South to the Vermillion River. Dale Nelson was present and no written opposition was received.
Mockler moved, seconded by Packard and carried to approve Drainage Permit #13-01 for Dale Nelson.
Cindy Aden/Zoning Director met with the Board regarding Survey Plat that was passed by the Planning & Zoning Commission on Monday February 25th. Powell moved, seconded by Mockler and carried, to pass and adopt the following resolution approving Plat of Lot 1, Heine's Subdivision of Lot A located in the SE _ of Section 5, T92N, R52W of the 5th P.M., Clay County South Dakota, Darlene Bottolfson, owner.
RESOLUTION OF COUNTY COMMISSIONERS
WHEREAS it appears that the owners thereof have caused a plat to be made of the following described real property:
Plat of Lot 1, Heine's Subdivision of Lot A located in the SE _ of Section 5, T92N, R52W of the 5th P.M., Clay County South Dakota, Darlene Bottolfson, owner.
Be it resolved that the Board of County Commissioners of said County has examined the same and that it appears that the system of streets set forth therein conforms to the system of streets of existing plats and section lines of said County, that adequate provision is made for access to adjacent un-platted lands by public dedication or section line when physically accessible, and that all provisions of the subdivision regulations of said County have been complied with, and that all taxes and special assessments, if any upon the tract or subdivision have been fully paid and that such plat and the survey thereof have been executed according to law, and the same is hereby accordingly approved.
Raymond Passick, Chairman
Board of County Commissioners
I, Kathryn Heles, County Deputy Auditor of Clay County, South Dakota do hereby certify that the within and foregoing is a true copy of the Resolution passed on February 26, 2013.
Deputy County Auditor, Clay County, SD
Powell moved, seconded by Mockler and carried to set March 12th at 10:30a.m. for a Public Hearing on the First Reading of Ordinance #2013-01, an Ordinance amending Ordinance #95-1. A zoning change from A-1 Agricultural District to C-1 Commercial District for the placement of a Commercial Business by owner Heine Electric & Irrigation, for property located in the NE _ of the SE _ of Section 5, Township 92 North (Norway Twp) and Range 52 West of the 5th PM in Clay County, SD.
Powell moved, seconded by Packard and carried to set March 5th at 6p.m.for a Joint Jurisdiction meeting with Board of Commissioners and Vermillion City Council. This meeting is to amend the joint jurisdictional zoning ordinance to reduce the minimum lot size, from two acres to one acre within the A-1 agricultural zoning district.
Personnel updates for 2013 were presented for the County:
New Hire for Treasurer's Office: Rhonda Howe starting 1/1/2013 full time at $11.70/hr.
New Hire for State's Attorney's Office: Philip Terwilliger starting 1/2/2013 full time at $22.70/hr.
The Board requested the pay scale be put on the March 5th agenda.
Tim McClelland met with the Board to discuss a new policy on how to determine what funeral home to call, when a family doesn't have a preference. Powell moved, seconded by Mockler and carried to put into place Resolution 2013-05 for determination of indigent funeral placement, when no preference is indicated.
Policy for Determination of Indigent Funeral Placement
When No Preference is
BE IT RESOLVED AS FOLLOWS:
WHEREAS, Pursuant to SDCL 28-17-4, that on county burials the funeral director in charge shall furnish casket and outside container and conduct the funeral services in customary manner and the County shall allow the funeral director for merchandise and such services rendered a sum of $1900 (complete costs) which includes vault, opening and closing of the grave, and
WHEREAS, It has come to the attention of the County Commissioners that, since there are more than one funeral home in Clay County that there should be a policy in place for fairly determining which
Funeral home shall be charge, in the case of an indigent funeral when No preference is indicated.
NOW, THEREFORE, BE IT RESOLVED, that Clay County Board of Commissioners hereby pass and adopt Resolution #2013-05 -County Burial Policy approving that all indigent county burials that have no preference listed by family members, as to what funeral home will conduct the funeral, are hereby designated to alternate funeral homes in Clay County with each case, to become effective immediately upon adoption.
Dated this 26th day of February 2013.
Chairman of Board Clay County Commissioners
___________________________Ruth A. Bremer, County Auditor
Gene Lunn/Director of Equalization met with the Board to discuss House Bill 1143, about property taxation changes on rental properties and how that will affect Clay County.
Andy Howe/Sherriff met with Board to present surplus property list. The list includes old computers, radios, video cameras and miscellaneous items to surplus. Powell moved, seconded by Mockler and carried to give the Sherriff the task of disposing of the items at his discretion. Some items will be put on the Girard Auction March 14th; other items will be disposed of appropriately. It is the Commissioners request to receive a certification of where items have been taken. The Sheriff's monthly cash report for January 2013 was accepted and placed on file.
Teddi Gertsma/States Attorney met with the Board to discuss hiring a new employee. Powell moved, seconded by Packard and carried to let the States Attorney hire up to a three quarter (3/4) time employee at her discretion.
Motion by Packard, seconded by Kephart and carried to approve the following claims for payment: February Payroll: Commissioners-$5800.00, Auditor's Office-$9413.67, Treasurer's Office-$11976.27, States Attorney's Office-$12332.14, Courthouse-$2283.33, DOE's Office-$8039.16, ROD's Office-$6723.33, Veteran's Office-$1533.33, Sheriff's Office-$29152.37, County Jail-$12186.61, 24/7 Sobriety Project-$1945.46, Coroner-$116.00, LEPC-$273.92, Emerg. Mgmt. Office-$2503.00, Highway Department-$33901.14, CHN Office-$1783.31, WIC Office-$848.36, Extension Office-$2719.17, Weed Department-$892.81, and Zoning Office-$1114.72; (Payroll Withholding) AFLAC-$922.68, Clay County Treasurer-$33565.90, Colonial Life-$560.26, Conseco/Washington National Ins.-$465.50, Nationwide Retirement Solutions-$58.82, New York Life Ins.-$306.96, SD Retirement System-$17627.27, SD Supplement Retirement-$1125.00, TASC (Flex)-$2487.63, United Way Of Vermillion-$126.00, Vermillion Federal Credit Union-$1071.00, Wellmark Blue Cross/Blue Shield-$30547.66; February Bills: (Prof. Serv./Fees) Norma Andersen-$30.00, David Bergendahl-$397.80, Certified Languages-$33.00, Fox & Youngberg-$171.20, Debra Gapp/Gapp Counseling Svc.-$2280.00, David Hosmer Law Office-$159.94, Linda Kogel-$775.18, Language Line-$151.20, Lewis & Clark BHS-$447.00, Lucille Lewno-$344.17, James McCulloch-$876.95, McLeod's Printing-$252.55, Netsys Plus-$60.00, Peterson, Stuart, & Rumpca-$4096.14, Redwood Toxicology Lab-$104.00, Security Shredding-$35.00, Shepherd Reporting-$55.00, Karen Swanda-$30.00; (Repairs/Maint.) Butler Machinery Co.-$15.00, Iowa Office Supply-$290.01, Johnson Feed-$70.00, Mark Nelsen/Nelsen Electric-$595.00, Olson's Pest Technicians-$42.00, Presto-X-$63.63, University Cleaners-$20.00; (Historic Preservation) Jim Stone-$263.72; (Data Processing) Bruce Mastel/Macman Designs-$35.00; (Materials/Supplies) Allied Oil & Supply-$3164.00, American Institutional-$144.81, Boyer Trucks SF-$711.82, Butler Machinery-$49.75, Campbell Supply-$296.10, Certified Laboratories-$353.63, Dakota PC Warehouse-$99.98, Davis Pharmacy-$279.68, Express Diagnostics-$173.45, Francotyp-Postalia-$86.00, Herren-Schempp-$14.45, Iowa Office Supply-$101.84, Janitor Depot-$278.61, Jerry's Service-$24743.35, Johnson Feed-$24.94, MARCO-$2604.00, Mead Lumber-$65.04, Menard's-$512.99, Mark Nelsen/Nelsen Electric-$890.64, Pollman Excavation-$3541.08, Sturdevant's Auto Parts-$80.81, Tigert Art Gallery-$99.00, Truck-Trailer Sales & Svc.-$166.80, Vander Haag's-$500.00, Verizon Wireless-$9.93, Vermillion ACE Hardware-$17.08, Wal-Mart Community/GEMB-$13.02, Western Office Tech.-$6.74, Zee Medical Svc.-$71.30; (Travel/Conference) Gene Lunn-$22.57, Rodney Polley-$67.00, SDACC Office-$200.00, SDACHS-$80.00, Layne Stewart-$47.36, Vermillion Area Chamber & Development Co.-$30.00; (Inmate Transport) Pennington Co. Sheriff-$218.40; (Utilities) City of Vermillion-$1792.50, Clay Rural Water System-$47.30, Fischer's Disposal-$50.00, Midcontinent Comm.-$260.00, Reliance Telephone-$400.00, Verizon Wireless-$354.07; (Machinery/Auto) Brunick Service-$136.95, Reliable Towing-$70.00; (Special Assessments) Clay Co. Treasurer-$84.85; (Books) West Group-$1411.75; (Grants) CDW Government-$9625.29; (Furniture/Minor Equip.) Ed Roehr Safety Products-$909.58; (Jury/Witness) Mary Christopherson-$50.00, Natasha Gault-$50.74, Patricia Goebel-$50.00, Cody Hall-$50.00, Ruth Hessman-$68.50, Joseph Johnson-$52.96, Maria Love-$39.24, Virginia Mullinix-$68.50, Monty Munkvold-$50.00, Harlan Wentzel-$52.96.
At 11:10 a.m. Powell moved, seconded by Kephart and carried to adjourn and reconvene Tuesday, March 5, 2013 at 9:00 a.m.
Raymond (Dusty) Passick, Chairman
Board of County Commissioners
Kathryn Heles, Deputy Auditor
Published once at the total approximate cost of $152.64.
Published: March 8, 2013