Clay County Auditor
January 15, 2013
Commissioner Meeting
The Board of County Commissioners met in regular session January 15, 2013 at 9:00 a.m. Members present: Mockler, Passick, Kephart, Powell & Packard.
Packard moved, seconded by Mockler and carried to approve the agenda.
Minutes of the January 08, 2013 meeting were approved with a motion by Powell, seconded by Packard and carried.
The Vermillion Library Report for December was accepted and placed on file.
Jill Munger/Community Health Nurse met with the Board. The Quarterly Report for Oct., Nov., and Dec. 2012 was presented. WIC Client numbers have dropped slightly from last quarter. Immunizations are down from last quarter, but the number of flu shots currently is just one short of the entire number for last year, so numbers will be up significantly by the end of flu season due to the current flu epidemic. The Clay/Union POD group dispensed 640 flu vaccines in 4 hours during the October exercise. The POD group has authorized employment of a coordinator to be paid from POD funding, not from County funds. The county is again preparing for Worksite Wellness Fair scheduled for January 17th.
Rod Polley/Hwy Superintendent met with the Board. Powell moved, seconded by Kephart and carried to approve Applications for Occupancy on the Right of Way of County Highways #13-01 through 13-07 for directional boring of underground electrical cable by Clay-Union Electric.
Polley proposed to the Board the joint purchase with Lincoln and Union Counties of a used Jetter Truck for cleaning clogged culverts with high pressure water. The Board discussed the contract being developed for usage and insurance of the truck. Packard moved, seconded by Powell and carried to approve the joint purchase between two or more counties.
The furnace/heat pump system at the Highway Shop needs to be replaced, as it is emitting carbon monoxide into the shop.It was the consensus of the Board that Polley should take whatever action necessary to replace it as soon as possible, as it is a health hazard to the employees.
Andy Howe/Sheriff met with the Board. At 9:30 a.m. the Board opened bids for the following Sheriff's Car:
ONE (1) 2013 Police SUV (4-door, police special service package, wheelbase not less than 112 inches)
With Trade-in: 2006 Ford Crown Victoria with 110,000 miles.
Two bids were received, that being Vermillion Ford for a 2013 Explorer at $24,350 (included the trade in of $2,500) and Rasmussen Motors for a 2013 Tahoe at $28,390 (included the trade in of $11,781). The state bid with no trade-in for the Explorer is $25,528, and the state bid with no trade-in for the Tahoe is $28,499. Powell moved, seconded by Packard and carried to award the bid to Vermillion Ford for the 2013 Explorer, providing Sheriff Howe confirms that it meets specifications, as they were not listed on the bid.
Packard moved, seconded by Mockler and carried to set January 29th at 10:30 a.m. for the following public bid opening of Jail Meals for 2013.
NOTICE TO BIDDERS
Notice is hereby given that the governing body of Clay County will be accepting sealed bids for
the service of providing breakfast cereal and on a daily basis a noon and evening meal for the inmates of the Clay County Jail.
Deadline for receiving sealed bids will be no later than 5:00 pm Monday, January 28, 2013. Bids will be opened at 10:30 am on Tuesday, January 29, 2013. Clay County reserves the right to refuse all bids or to accept a bid based on cost effectiveness, quality and efficiency. To be bid for a one year period, February 1, 2013 until January 31, 2014.
Bid Items: A covered disposable bowl containing at least 1 cup of cereal with sugar packet enclosed if applicable and plastic spoon for serving at breakfast, cereal shall be varied by at least 4 kinds each month and may be repeated the following month. This item will be delivered with lunch or supper for storage at the jail.
A noon meal to consist of not less than one 4 oz. hot or cold sandwich or a main entrée with bread and butter, two side dishes at least 4 oz., one may be snack/potato chips. To be served in a disposable covered container with plastic silverware and napkin included with each meal. To be delivered to the Clay County Jail between the hours of 11:30 a.m. and 12:00 p.m. daily.
An evening meal to consist of not less than one 8 oz. hot main dish, two side dishes at least 4 oz.
each, bread and butter. To be served in a disposable covered container with plastic silverware and napkin included with each meal. To be delivered to the Clay County Jail between the hours of 5:30 p.m. and 6:00 p.m. daily.
Receipt of all deliveries/meals must be acknowledged and received by the Jailer on duty.
Menu to be varied daily and not to be duplicated within 10 consecutive meals. Main entrée with evening meal may not be cold. Cold side dishes with hot main entrée shall be in separate covered container, at least 4 oz. in size.
Bidder must also provide special menu requests ( i.e. non-pork, vegetarian, etc.), when
requested by the jail.
Bidder will provide ketchup, mustard, salt and pepper packets.
Bidders must meet all federal and/or state requirements for sale of food to the public.
Non-bid Item:
Daily grocery delivery with the delivery of the noon meal and with evening meal when necessary.
Sheriff Howe discussed with the Board the replacement of the Sheriff's Department shotguns with patrol rifles. It was the consensus of the Board to place this topic on the agenda for January 29th.
Cynthia Aden/Welfare Director met with the Board regarding Welfare Application #12-40 for medical assistance. Powell moved, seconded by Kephart and carried to approve payment of $8,668.37 to Sanford as applicant qualifies under county guidelines.
At 9:52 a.m. Packard moved, seconded by Kephart and carried to adjourn and reconvene as the Ditch Board.
A voucher was presented for the Broadcaster in the amount of $24.00 for advertising of survey work performed along the Clay Creek Ditch. Packard moved, seconded by Mockler and carried to approve payment as presented.
At 9:53 a.m. Packard moved, seconded by Kephart and carried to adjourn and reconvene as The Board of County Commissioners.
It was the consensus of the Board that the Drainage Ordinance be put on the January 29th agenda as a line item for discussion purposes.
At 9:55 a.m. Powell moved, seconded by Packard and carried to adjourn and reconvene Tuesday, January 29, 2013 at 9:00 a.m.
___________________________
Raymond (Dusty) Passick, Chairman
Board of County Commissioners
ATTEST:
___________________________
Carri Crum, Deputy County Auditor
Published once at the total approximate cost of $78.95.
Published: February 1, 2013
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