May 7, 2013
The Board of County Commissioners met in regular session May 7, 2013 at 9:00 a.m. Members present: Mockler, Powell, Passick, Packard and Kephart.
Kephart moved, seconded by Powell and carried to approve the Agenda as presented.
Minutes of the April 30th meeting were approved with a motion by Packard, seconded by Powell and carried.
Rod Polley/Hwy Supt. met with the Board to review Hwy matters. Driveway Application for Doug Knutson located on Frog Creek Rd in Sec.19 of Riverside Twp was presented. Powell moved seconded by Packard and carried to authorize the chairman to sign said application (at the landowners expense) as recommended by the Hwy Supt.
The Tour of roads and the Hwy 5-year construction plan were discussed.
Layne Stewart/Emer. Mgmt Director met with the Board. Powell moved, seconded by Mockler and carried to authorize the Chairman to sign LEOP No Change Document for the Local Emergency Operation Plan. It was reported by the Emergency Manager that he was appointed to represent Clay County at the National Governor's Association in Denver on May 21st. (All expenses paid by the state). He was commended for his appointment and willingness to attend on the counties behalf.
The Board discussed the 211 Hot Line-and will continue to review the need in Clay County.
Gene Lunn/DOE met with the Board to discuss the need for the entire office to attend training the new software program dealing with assessments and property values. A part time receptionist is needed to handle the phones and daily office visitors while they train. Powell moved, seconded by Kephart and carried to authorize the pt receptionist as requested for up to 40 hrs.
At 10:00 a.m. the Second reading of County Ordinance 2013-03 was held. There was no one in attendance in opposition. Mockler moved, seconded by Kephart to pass and adopt Ordinance 2013-03, AN ORDINANCE, REPEALING ORDINANCE NO. 94-5, DRAINAGE PERMIT ORDINANCE OF CLAY COUNTY, SD. Roll Call Vote: Powell-aye, Mockler-aye, Packard-aye (but has reservation on how it is implemented), Kephart-aye, and Passick- aye. Motion carried.
Cynthia Aden/ Zoning and Welfare Director met with the Board. The Monthly Zoning, Veterans and Welfare Reports for April were accepted and placed on file.
At 10:15 a.m. a Public Hearing for a Variance #2013-01, submitted by Chad Ouellette, 30937 University Rd, Vermillion for the variance of 18' on the front yard setback and 5' on the side yard setback for building a Shop on the NE1/4 exc. NW1/4/NE1/4 and exc. Madsen Tract 1and Madsen Tact 2, (6-93-15) Prairie Center Township. Powell moved, seconded by Mockler and carried to approve the application and grant the permit. No one appeared in objection of the variance and no written comments were received.
Annar Petterson and Randy Bertram of Rolling Hills Estates met with the Board to discuss 316th Street. Questions concerning the county specifications and having Johnson Engineering as the contractor for overseeing their road project were reviewed. Mr. Bertram requested the county to give the development group the money to get started.
The Board recommended they collect the full amount of money needed to do the project (from the development) and pay the needed expenses as they come in. In order to ensure the road complies with county specifications pay the engineer. The County cannot legally give tax dollars away to developments such as this. It is a township road and their responsibility.
The Register of Deeds Statement of Fees Collected for April 2013 for $21,704.00 and the following Auditor's Account with the County Treasurer for April 2013 were accepted and placed on file.
WITH THE COUNTY
To the Honorable Board of County Commissioners of Clay County items in the hands of the County Treasurer as of April 30, 2013. I hereby submit the following report of my examination of the cash:
Total amount of deposits in banks 6,519,230.60 Amount of actual cash 1,034.94
Total amount of checks and drafts in Treasurer's
Possession not exceeding three days 14,210.29
Itemized list of all items, checks and drafts which have been in the Treasurer's possession over three days: 1,788.68 Checks returned and not deposited
Investments 251,000.00 Cash Variation 0.00
Dated this 1st Day of May, 2013.
Ruth A. Bremer, County Auditor
The 2013/2014 WIC Contract for provider service was presented for county authorization and signature by State of SD Dept. of Health. The Contract is for $15,014. Powell moved, seconded by Packard and carried to authorize the chairman to sign the WIC contract for 2013/2014.
At 11:00 a.m. Kephart moved, seconded by Mockler and carried to go into executive session to discuss personnel matters.
At 11:50 a.m. Kephart moved, seconded by Packard and carried to come out of executive session.
Packard moved, seconded by Powell and carried to offer the Auditor's Position to Carri Crum beginning July 1st. Packard moved, seconded by Powell and carried of authorize the Auditor's Office to advertise for a deputy auditor position and to allow the new deputy to begin when available.
At 11:57 a.m. Kephart moved, seconded by Mockler and carried to adjourn and reconvene at 9:00 a.m. Tuesday May 14th 2013.
Raymond Passick, Chairman
Board of County Commissioners
Ruth A. Bremer, County Auditor
Published once at the total approximate cost of $70.90.
Published: May 17, 2013